Quick takeaway
- Choose the correct professional or institutional form before entering the bill.
- Verify claimant/case and provider identifiers against current OWCP requirements.
- Save a copy of the exact bill that was printed or submitted.
For a Windows workflow related to this topic, see OWCP-1500 + OWCP-04 Software. You can also return to the MedClaimSoftware home page for the complete software lineup and free trials.
A repeatable OWCP workflow helps a billing office avoid mixing ordinary insurance-claim habits with Department of Labor workers' compensation requirements.
1. Identify the correct OWCP form
Use OWCP-1500 for the professional workflow and OWCP-04 for the institutional workflow. Confirm the form before entering service details.
2. Verify the claimant and case information
Use the information associated with the accepted OWCP case and confirm the identifiers required by the applicable program.
3. Verify provider information
Check billing and servicing provider information, including the NPI, taxonomy, and OWCP enrollment information required for the bill.
4. Enter services and charges
Enter the dates, codes, units, revenue information where applicable, diagnoses, and charges from the source billing record. Review related fields together so the bill tells a consistent story.
5. Save, preview, and print
Save the bill before printing. Preview the output, verify alignment if printing data onto a preprinted form, and retain a copy of what was submitted.
6. Check current OWCP guidance
OWCP maintains current billing instructions and a medical bill processing portal. Use those official sources whenever you are uncertain about a field, authorization, or billing rule.
Keep the workflow current
Government forms and instructions can change. Before a form is finalized, compare the saved record with the current official instructions and requirements that apply to the case. Software can make data entry, saving, retrieval, and printing more consistent, but it does not replace the agency's filing rules.